Privacy Policy

Effective Date: April 18, 2025

This Privacy Policy explains how Routine App collects, uses, and discloses information about you when you use our smart assistant and note-taking application, website, and related services (collectively, the "Services").

In this Privacy Policy, "Routine App" (referred to as "we", "us", or "our") refers to the operator of the Routine App, which is operated by business based in Berlin, Germany. Routine App is the "data controller" of your personal data, which means we determine the purposes and means of processing your personal data. If you have any questions or requests regarding your personal data, you can contact us at routine-support@canteralabs.com.

We are committed to complying with the General Data Protection Regulation (GDPR) and other applicable privacy laws. If you do not agree with this policy, please do not use the App.

1. Who We Are

Cantera AI Apps is a project based in Berlin, Germany. While we are not yet a registered legal entity, we operate in accordance with German and EU data protection regulations. Once formally registered, our full legal contact details will be added here.

2. What Data We Collect

We collect the following personal data when you use the App:

• Email address (if account creation is required)
• Height and weight
• Diet and fitness goals
• Training preferences and fitness level
• Responses to onboarding questions
• Optional health-related data (e.g., injuries, gender, conditions) via AI chat
• Device information (e.g., model, OS, IP address, app version)
• Usage analytics (e.g., feature usage, crashes)

We do not use your email address for marketing purposes.

3. Legal Basis for Processing

• Contractual necessity: To provide and operate the app and its features
• Legitimate interests: For app performance, analytics, and improvement
• Consent: For optional data you provide (e.g., AI chat inputs)
• Legal obligation: To comply with applicable laws

4. How We Use Your Data

• Generate personalized AI fitness plans
• Enable features and support your account
• Respond to user inquiries or technical issues
• Improve app performance and user experience
• Track purchases and in-app usage (e.g., through RevenueCat)

5. Use of Third-Party Services

We use trusted third-party providers to operate our app and analyze its usage:

• Supabase (data storage – EU AWS servers)
• Google Analytics & Mixpanel (usage tracking)
• Firebase (notifications, performance)
• RevenueCat (in-app subscription management)
• Sentry (error and crash reporting)

Some of these providers may process data outside the EU, particularly in the United States.

6. International Data Transfers

Where your data is transferred outside the European Economic Area (EEA), we ensure adequate protection through:

• Standard Contractual Clauses (SCCs)
• Data Processing Agreements (DPAs)
• Technical safeguards (e.g., encryption)

7. Data Retention

We retain your data as long as you maintain an account with us. You may delete your data and account at any time via the App settings.

After deletion, your data will be permanently removed within a reasonable timeframe, unless retention is required by law.

8. Your Rights Under GDPR

• Right of access – know what data we hold
• Right to rectification – correct inaccurate or incomplete data
• Right to erasure – request deletion
• Right to restrict processing – in certain circumstances
• Right to data portability – receive your data in a usable format
• Right to object – to processing based on legitimate interest
• Right to withdraw consent – at any time, where applicable

To exercise any of these rights, contact us via the support form in the App.

9. Children's Privacy

RoutineAI is intended for users aged 16 and older. If you are under 16, do not use the App without parental consent. We do not knowingly collect data from children under 16.

10. Security

We implement industry-standard security measures to protect your data, including encryption, access controls, and regular audits. However, no system is 100% secure.

11. Changes to This Privacy Policy

We may update this policy from time to time. When we do, we will notify users through the App. Continued use after the effective date means you accept the revised policy.

12. Contact

If you have any questions or concerns about this Privacy Policy or your data, please contact us via the in-app support form.

Our full legal imprint will be updated once a legal entity is registered.

By using RoutineAI, you agree to this Privacy Policy.